Job description

COMPANY

We are setting the industry standard to influence and inspire through our innovative methods. We merge together cannabis culture with cutting-edge technology to deliver the best possible customer and employee experience(s).

The company operates a fully integrated cannabis business with a footprint that covers the entire breadth of the state of California; the world's largest cannabis market. We control our supply chain from cultivation to retail, which enables us to deliver clean and tested cannabis products at unmatched prices.

Our mission is to provide the one-stop-shop cannabis experience by offering exceptional customer experience service and diversified products. We strive to build long-term customer loyalty.

JOB DESCRIPTION

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a fast paced environment for our compliance team. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

WHY YOU SHOULD APPLY

• To belong to a community of relentlessly dedicated individuals driven by a passion to be a best in class cannabis brand
• To do exceptionally meaningful work that helps to improve others’ quality of life
• You have an entrepreneurial spirit; guided by an authentic understanding of cannabis and cannabis culture
• The opportunity to work for a growing company that is positioned to become a globally recognized brand in the cannabis industry
• Significant opportunity for growth, experience, and learning in a startup company

REQUIRED SKILLS/ABILITIES

• A resilient and entrepreneurial spirit with a growth mindset
• A true team player willing to roll up your sleeves and do what needs to be done to succeed
• Ability to work autonomously and take ownership
• Able to create, maintain and build professional relationships and rapport
• Have a strong desire to grow professionally and personally
• Have a sound knowledge of market trends
• Flexibility - this role will be ever-changing

DUTIES/RESPONSIBILITIES

• Must be proactive and observant, with a keen eye for detail
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Monitor all deadlines and ensure they are met
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain the department filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Assist training and documenting training database
• Book travel arrangements
• Coordinate events/offsite meetings
• Management of special projects as required
• Must be able to work overtime as needed
• Provide general support to visitors
• Assist in staff timekeeping and departmental scheduling duties.
• Practice confidentiality in all client, employee, and management related matters.
• Liaise with human resources and senior administrative assistants to handle requests and queries from senior managers
• Completes other duties and special projects as requested by management

EDUCATION AND EXPERIENCE

• High School diploma required
• 1-3 years of experience in an Office Administration role
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), MS Teams, Asana and Canva
• Ability to deliver results in a fast-paced environment
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Type 50 WPM
• Cannabis experience desirable

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Be able to stand and sit for prolonged periods of time
• Ability to be able to lift up to 25 pounds at times
• Must be able to navigate each department at the organization’s facilities

Due to Covid-19, we are doing everything we can to keep our team and customers safe. This means individual offices or widely spaced workstations. We also provide extra masks, shields, hand sanitizer, and gloves as needed. We are an essential business and we require our team to work in the office.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90058: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• We are all 100% onsite, are you comfortable commuting to Vernon, CA 90058 M-F from 9am - 6pm?
• Are you at least 21 years of age? (Cannabis regulations require us to ask)

Education:

• High school or equivalent (Required)

Experience:

• Office Administration: 1 year (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: One location

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