Administrative Assistant -HR Receptionist

Job Summary

The Administrative Assistant supports the Waterford location and the Human Resources Department coordinating meetings, answering phone calls, receiving visitors; managing incoming and outgoing mail, and managing clients inquires.

Essential Responsibilities

• Performs clerical and administrative duties to support the Human Resources Departmental operations.

• Answers incoming calls and directs them to the appropriate staff member and/or department.

• Keeps the Waterford reception area attended at all times.

• Composes letters, reports, memos, and other documents using the computer.

• Greets all visitors, determines their needs and directs them to the proper person and/or department.

• Classifies and distributes the incoming and outgoing mail, courier services materials.

• Prepares and receives daily interoffice mail (incoming/outgoing) in respective bags.

• Keeps current the Department personnel assistance and punctuality information.

• Coordinates conference room reservations for meetings.

• Notifies appropriate departments of any delivered packages or supplies that require immediate attention or action.

• Disseminates information by phone call making, mail services, and electronic mailing, in compliance with the corporation guidelines and procedures.

• Assists other departments as requested or assigned clerical work, without creating a conflict with other essential responsibilities of this position.

• Assists with special projects for Human Resources Department.

• Maintains a log of visitors on a daily basis and provides proper badge ID for visitors, if applicable.

• Retrieve mail from the Waterford main mailing box.

• Maintains reception area esthetically prepared to receive customers at all times

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

• Comprehend English and Spanish

• Interpersonal communication skills

• Knowledge of administrative and clerical procedures such as word processing systems and filling

Minimum Requirements

Associate Degree in Business Administration, Secretarial Sciences or Office Administration and one to two years of experience.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

EOE/D/V/M/F/DFWP