Job description

VIVA Railings, LLC has been consistently ranked, year over year, on Inc. 500/5000’s list of Fastest Growing American Companies. VIVA Railings, among other accomplishments, is vastly known for being a growth minded company, that incorporates career pathing, and mentorships ensuring career progression for all its team members. Not only are we an Equal Opportunity Employer, we are committed to fostering a diverse, equitable and inclusive, workplace welcoming to people of all cultures and nationalities.

JOB SUMMARY:

We are seeking a highly motivated and dynamic Billing Administrator to join our team! As our Billing Administrator, you will play a crucial role in ensuring an accurate and timely billing processes, contributing to the overall financial operations of the company. The ideal candidate will have a strong background in the construction industry and possess excellent organizational and communication skills.

ESSENTIAL JOB FUNCTIONS:

· Process and generate accurate invoices for customers based on progress of projects.

· Review contracts, purchase orders, and other relevant documents to ensure billing accuracy.

· Collaborate with project managers and sales representatives to gather necessary billing information and resolve any discrepancies.

· Maintain customer billing records and update the database.

· Handle billing inquiries and address customer concerns in a timely and professional manner

· Assist in tracking accounts receivable and follow up on outstanding payments.

· Prepare regular reports and assist with month-end closing activities as required.

· Stay updated on industry regulations and standards related to billing processes.

· Assist overall accounting department with other project deliverables as business needs dictate.

Requirements

· Previous experience in the construction industry is preferred.

· High school diploma or equivalent; additional education or coursework in accounting or business administration is a plus.

· Degree in accounting is preferred.

· Strong attention to detail and excellent numerical skills

· Proficient in using billing software and Microsoft Office Suite (particularly Excel)

· Ability to effectively communicate and collaborate with team members.

· Strong organizational and time management skills

· Problem-solving abilities and a proactive approach to tasks

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Construction: 1 year (Preferred)

Work Location: In person

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