Job description

About us

Lake County Housing Authority is a small business in Grayslake, IL. We are professional, innovative, data-driven and our goal is to Lift up others, change lives by providing sustainable affordable housing, helping create success stories, and empowering families one roof at a time.

Our work environment includes:

• Modern office setting
• Casual work attire
• Company perks
• Flexible working hours

esponsibilities of duties as described for both Lake County Housing Authority and AIM North:

Executive Support

• Conducts research and composes replies to correspondence, detailed activity reports, memoranda, etc.
• Interview callers and screens telephone calls, answering or rerouting numerous questions, complaints, and requests.
• Manage reminders, follow-ups, calendar for Executive Director
• Maintain filing system (virtual and paper)
• Public relations and outreach support
• Assist with technology tracking / inventory and ordering office supplies

Freedom of Information Officer (FOIA) & Open Meetings Act (OMA) Officer

• Within 6 months of assuming position, for FOIA and OMA, successfully complete an electronic training curriculum to be developed by the Public Access Counselor and thereafter successfully complete an annual training program.
• Responsible for receiving FOIA and OMA requests from the public and to send responses in compliance with FOIA.
• Upon receiving a request for a public record, the FOIA and OMA officer shall: (1) note the date the public body receives the written request; (2) compute the day on which the period for response will expire and make a notation of that date on the written request; (3) maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been complied with or denied; and (4) create a file for the retention of the original request, a copy of the response, a record of written communications with the requester, and a copy of other communications.

Meetings

• Arrange for LCHA Board of Commissioners Meetings, RAB Meetings And/or Public Hearings
• Announce all meetings in accordance with Open Meetings Act.
• Take minutes on behalf of Secretary/Treasurer.
• Transcribe, type, assemble Minutes.
• Prepare BOC meeting materials for review by Commissioners prior to meetings.
• Prepare folders with pertinent BOC meeting data for Commissioners.
• Assure quorum of Commissioners for BOC meetings.
• Record proceedings on audio recorder.
• Post materials relevant to BOC/RAB/Public Hearing meetings on LCHA’s website in accordance with the Open Meeting Act.
• Arrange and prepare for other meetings, workshops, luncheons, conferences, as assigned.
• Record Maintenance
• Maintain a file of minutes and documents pertaining to each meeting.
• Cross reference files for minutes, resolutions and related documents.
• Maintain assigned data bases.

Training/Travel Arrangements

• Schedules trainings as approved by the Executive Director/CEO/CEO and coordinates appropriate travel arrangements.
• Research and books flights, ground transportation and hotel accommodations, and provides travelers with directions and destination information.
• Calculates and procures pertinent travel advance payment.
• Creates detailed itineraries to meet employer-specific budgets and deadlines.
• Creates and maintains relevant files and databases, and stays in constant communication with employees, travelers and venues.
• Works with many different departments and varied associates necessitating excellent interpersonal skills.
• Coordinates traveler’s schedules with business deadlines.

General

• Sensitivity to confidential matters.
• Answer routine calls and correspondence.
• Establish and maintain files of correspondence.
• Oversee LCHA Website.
• Assist Executive Director/CEO and other staff, as assigned.
• Operate office machines and do other ordinary office duties.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Grayslake, IL 60030: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)

Work Location: One location

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