When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

For over 200 years, The Home for Little Wanderers has helped build stable lives and hopeful tomorrows for vulnerable children and their families. Our 25+ community-based and residential programs serve thousands of at-risk youths from birth to age 26. Many of these children have experienced abuse, neglect, trauma, or a disrupted family life. As the oldest child welfare agency in America, we provide them with safe surroundings, permanent loving relationships, and a secure path toward a better, brighter future.

Under the general direction of the Health Information Manager, the Health Information Coordinator provides administrative support related to storage and retrieval of client records, release of client records, and assignments and terminations on the Virtual Gateway.

How You Will Be Making a Difference

• Maintain a Client Record data system. Archive or destroy records as appropriate, according to record keeping guidelines.
• Coordinate with programs to archive records.
• Serve as the agency’s main point of contact for the record storage company.
• Respond to uncomplicated inquiries and requests for client records, such as disability applications.
• Add and terminate providers to/from the Virtual Gateway.
• Assign clients to providers on the Virtual Gateway.
• Help monitor the HIM department email inbox.
• Minimize or eliminate The Home’s liability by utilizing good judgement and following proper procedures.
• Assist with mailing, preparation of materials, copying, faxing and distribution
• May order and maintain office supplies
• May troubleshoot minor problems with office equipment including printers, fax machines, postage machine, and copy machine
• Participate in special projects as needed

Education and Experience

• Two years of administrative experience required
• Must have excellent oral and written communication skills
• Must be highly proficient with all Microsoft Office applications, Google Chrome, and Microsoft Edge, with the ability to learn new software applications
• Ability to understand related laws and records procedures

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Generous time off including up to 20 days per year for new full-time employees, plus 11 holidays, 5 sick days, and 2 personal days
• Health and Dental Insurance that is effective immediately upon hire
• Extensive training to new staff
• Tuition reimbursement of up to $2,400 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance
• And more!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)