Job description

LEAVE OF ABSENCE ADMINISTRATION:

• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absence/disabilities.
• Review medical certification and determine eligibility, approving or denying leave requests and ADA reasonable accommodation requests in compliance with state and federal regulations
• Monitors manages and return employees to work within policy guidelines
• Notifies managers of employees’ inability to return to work within the original timeline
• Assists with the collaboration of other areas in Human Resources related to leaving of absence management
• Provide thorough, accurate, and effective guidance and coaching for managers and associates and ensure that they are aware of all company resources available to them
• Generate and communicate leave or accommodation notifications and instructions to managers, providing regular updates and reporting to the business
• Maintain a high level of working knowledge of current U.S. regulatory requirements relating to LOAs and accommodations
• Updates and maintains employee leave and benefits information in the HRIS system and maintains the HR records.
• Monitoring leaves for expected returns, extensions, and length of leave. Maintain a log of ADA accommodations and intermittent leaves.
• Auditing LOA report(s) to ensure proper accounting of all leaves and notifying applicable departments for systems access and transportation program.
• Consult with all parties (employee, supervisors, and physicians) regarding work restrictions and/or accommodations; perform regular status follow-ups with everyone as needed.
• Stay current on all leave-related compliance matters and assist with the creation and facilitation of leave administration processes and programs, related forms, communications, or documents as appropriate.
• Report status changes to payroll

WORKERS’ COMPENSATION ADMINISTRATION:

• Ensures that all reportable workers’ compensation claims are submitted to the company’s vendor within 48 business hours from the date of the incident.
• Provide assistance to supervisors and employees on how to handle work-related injuries/illnesses, procedural responsibilities, claim forms required, and general inquiries
• Evaluates accident reports, ensuring the timely processing of supervisor and witness statements, department investigation results, and other documentation.
• Compiles facts and data regarding accident reports and filed cases.
• Receive, record, review, and process all on the job injury claims, reports, and forms, including reporting new injuries/claims to Third Party Administrators (TPA) in accordance with established policies and procedures; perform initial case set-up on all new files
• Responsible for setting up and assisting employees obtain medical care through designated medical Workers Compensation clinics and facilities
• Advise departments regarding procedures and reporting deadlines involving work injuries
• Coordinate return to work; facilitate, conduct, and document the interactive process under the Americans with Disabilities Act (ADA) and California Fair Employment and Housing Act (FEHA) with employees for both industrial and non-industrial, temporary and permanent disabilities
• Prepare legal transmittals and other miscellaneous correspondence
• Administers the recordkeeping process of all workers’ compensation information
• Continuously and consistently document and track claims and work status reports in coordination with returning to work and modified duty requests
• Participate in regular meetings with the Risk Management

OTHER DUTIES:

• Provide support for compliance audits related to benefits, payroll, 401 (k), and workers’ compensation
• Provide secondary support for payroll team as needed
• Assist with special projects in Payroll and HR technology processes
• Complete other duties as assigned

OBJECTIVES OR GOALS TO MEASURE PERFORMANCE:

• Confidentiality
• Adherence to Company policies and procedures
• Accurate work product
• Timeliness in completing assignments
• Positive team attitude
• Taking initiative in unassigned tasks
• Staff development and training
• Improved personal professional growth and education
• Demonstration of good decision making
• Positive customer service attitude and communications
• Excellent attendance and punctuality

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• Two-year degree plus minimum 4-5 years human resource experience (including but not limited to; benefits, leave of absences, and workers’ comp experience) or equivalent combinations of training and experience
• **Multi-State experienced is preferred**
• HR Professional Certification preferred
• DOJ/FBI Live Scan Background & TB Clearance
• Working knowledge of standard business practices and procedures, including basic HR practices
• Expanded knowledge of State and Federal employment laws and Human Resource policies and procedures
• Knowledge of California State Labor Code, Workers' Compensation Law, American with Disabilities Act, Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and Pregnancy Disability Leave within the context of an integrated leave management program; leave and benefits provided under Workers Compensation; paid disability leave program
• Must be a natural troubleshooter and demonstrate proactivity when issues arise.
• Tech-savvy, comfortable communicating virtually and learning new office tools, keeping abreast of advances in technology and social media.
• Strong attention to detail and accuracy, and possess excellent time management and organizational skills, with the ability to multi-task and meet deadlines.
• Consistently maintains a professional appearance and demeanor.
• Able to function well autonomously and as a team member
• Effective interpersonal skills
• Problem-solving ability and proven accuracy with detailed information
• Proficient written and verbal English language communication skills, including business writing and professional telephone manner
• Reliability, dependability, and flexibility

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Occasional exposure to dust, pollen and fumes
• Requires frequent reaching, handling, sitting, standing, walking, hearing, talking, stooping, bending, crouching, kneeling, running, carrying, and lifting 50 or more lbs.
• Must be able to see and hear within normal range with or without correction.
• The noise intensity level is moderate to high

CODE OF CONDUCT:

Please refer to our Code of Conduct regarding the following:

• Cell Phone Usage
• Dress Code Policy
• Professional Demeanor

PQG is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Contract type:

• Permanent

Weekly day range:

• Monday to Friday

Work setting:

• In-person

Ability to commute/relocate:

• Elk Grove, CA 95624: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Workers' compensation: 3 years (Preferred)
• Human resources: 3 years (Preferred)
• FMLA: 3 years (Preferred)
• Customer relationship management: 3 years (Preferred)
• Program development: 3 years (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

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