Job description
The Position
Under the direction of the Community Engagement and Policy Specialist, the Policy and Research Coordinator will prepare clear and comprehensive written communications for community members, staff, elected officials, and the Mt. Hood Cable Regulatory Commission to educate and inform decision-makers and garner consensus on the direction of telecommunications policy, emerging technology, digital Inclusion, and broadband policies and strategies.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned to meet business needs:
- Conducts research and analysis in telecommunications, technology, digital equity, and broadband policy to support existing projects and proposals for new bodies of work; synthesizes research findings to identify and recommend best practices and policy positions.
- Assists in preparing annual Community Technology Group and MHCRC legislative agendas and coordinates implementation.
- Assist with federal and state filings, draft documents, correspondence points, and other documents. Process recommendations and organize meetings with the public, the industry, and/or elected officials, and the MHCRC.
- Extracts collects, and aggregates data across databases, information sources, survey responses, and other data sources; ensures data quality; cleans and checks existing data for consistency and accuracy.
- Develops data visualizations for diverse audiences and develops, formats, and prepares reports, charts, and graphs for varying documents and written and oral presentations for both internal and external audiences; collaborates with teams to design and help integrate data into easily associable formats.
- Collaborates with the bureau’s communications team to communicate relevant data and policy issues pertinent to the department through social media, newsletters, etc.
- Leads the development of the Community Technology Group and MHCRC annual reports, including preparing content outline and composing draft copy.
- Represents the Community Technology Group and/or the MHCRC in professional/legal/policy discussions.
- Coordinates the MHCRC’s Community Technology Needs Study process and other MHCRC franchising processes as assigned, such as outreach and coordination of focus groups and interviews and implementation of surveys.
- Process and lead response to all public records requests for the MHCRC
- Coordinate and support the MHCRC’s Policy Committee.
As a Person you:
- Must be able to work independently and collaboratively and must have the ability to exercise discretion and independent judgment regarding matters of significance.
- Exceptional time management skills required and an ability to complete tasks in a timely and efficient manner, without prompting, both independently and collaboratively; superior organization and prioritization skills and must be meticulous and detail orientated.
- Resourcefulness and ability to work proactively - thinking ahead. Good logic skills to read through minutes and summarize the conclusions and actions taken.
- Flexibility and ability to manage competing demands; must manage various ongoing tasks in a fast-paced environment and adjust to changes.
- Creates and supports an environment that fosters teamwork, cooperation, respect, and diversity.
- Must promote and foster communications with staff and external partners. Must have excellent listening skills.
- Works with integrity and ethics; must follow the Bureau of Planning and Sustainability’s policies and procedures; is consistently at work and on time; ensures work responsibilities are covered when absent.
Travel:
Some evening, out-of-the-area, and overnight travel may be expected.
Supervisory Responsibility. This position has no supervisory responsibilities. However, the Policy and Research Coordinator is expected to coordinate efforts with key personnel in the department to achieve the position’s purpose.
Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet all of the qualifications listed. BPS considers lived experience and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidates for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here (https://www.portlandoregon.gov/bhr/article/763427).
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions- driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in April 2023, most hybrid employees will be expected to perform at least half of their work in-person.
To Qualify
Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following required minimum qualifications:
Experience communicating verbally and in writing to facilitate, prepare, and present clear, concise, and comprehensive policy and program recommendations to various stakeholders.- Experience processing a high volume of accurate, detailed, and quality work products with unsurpassed attention to detail.
- Ability to conduct policy research and analysis, including laws, ordinances, regulations, and court decisions.
- Ability to learn City rules, policies, and procedures related to the area of assignment.
- Knowledge of cable and telecommunications regulatory landscape and/or community uses of communications technology.
- Experience working with or supporting a board or commission.
- Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their resume and cover letter, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation for required certifications may be required prior to the establishment of the eligible list and/or final selection.
Recruitment Activity Schedule:
- Job Posting closes: 4/10/2023
- Applications Reviewed: week of 4/10/2023
- Eligible List / Notices Generated: week of 4/17/2023
- 1st Round of Interviews: TBD
- Job Offer: TBD
- Timeline is approximate and subject to change.
** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Applicant Instructions
Applicants must submit a professional résumé and cover letter online specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position.
Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position.
- Your cover letter should include details describing your education, training, certification and/or experience, and where obtained which clearly reflects your qualifications and ability to meet the minimum requirements listed in the "To Qualify" section of this announcement.
- Your résumé should support the details described in the cover letter.
- Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- If you are requesting Veterans’ Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
- Do not attach documents not requested.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process.
Do not attach materials not requested.
E-mailed and/or faxed applications will not be accepted.
Additional Information
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations:
If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here: https://www.portland.gov/bhr/class-comp/language-pay-differential-overview
Did you know?
The City of Portland offers "How to Apply Classes" that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates
:
https://www.portland.gov/bhr/events
.
Questions?
Bureau of Human Resources
Terrol Johnson, Senior/Executive Recruiter
Terrol.Johnson@portlandoregon.gov
An Equal Opportunity/Affirmative Action Employer
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