Job description
Position Details
- Work-life balance
- Holidays-10 paid holidays per year and General Election Day
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Life Insurance and Long Term Disability are incorporated into our benefits.
- Learn more about our retirement benefits at MUS Retirement.
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
- Knowledge and Management of the University invoices and statement process and procedure
- Review all Banner Payment Authorizations submitted for processing
- Review and reconcile the Team Travel and employee advance requests
- Knowledge of the Accounts Payable Process for reimbursements with balances due on Accounts Receivable
- Knowledge and review of Accounts Payable Shared Email
- Knowledge and Overview of the Business Services DocuSign shared email and Document & Tracking
- Knowledge of Banner Finance and Accounts Payable, and Accounts Receivable Modules
- Assist in accounting for all Fiscal Year End required accrual orders, Accounts Payable orders & payments
- Train all University Staff as needed in various systems across the office/university
- Remain in compliance of all State, OCHE,MUS, and BOR Policies and Procedures
- Manage, review and audit all Chrome River Purchasing Card transactions
- Train all University Employees daily on Chrome River Travel and Expense Management processes
- Assist in managing the Chrome River processes for Fiscal Year End Deadlines
- Knowledge of collections process and procedure
- Manage, maintain and setup of student Installments payment plans
- Knowledge of Write Off process and procedure Knowledge of the third-party process and procedure
- Knowledge of the 1042 and 1098T Processes
- Knowledge of the student refund and third-party refund process and procedure
- Knowledge of military student account processes & coordination with the Military Success Center and Federal programs.
- Knowledge and management of Odyssey and student accounts
- Knowledge and management of student accounts Electric Document Management
- Knowledge of the QuikPAY Nelnet and SCR processes
- Knowledge of the PayMyTuition International Accounts Receivable process
- Knowledge of repayment agreement process and procedure
- Assist with the front line and customer access to Business Services
- Knowledge of dual credit students and third-party process and procedure
- Knowledge of the University withdrawal process and procedure
- Knowledge of Accounts Payable Banner Payment Authorizations in review of Accounts Receivable balances due
- Knowledge of the Facility Service Rentals and rent process and reconciliation
- Knowledge of the Family Housing Accounts Receivable process and reconciliation
- Knowledge of Student Accounts related workshops with Orientation
- Auditing all departments throughout campus
- Knowledge of processing packages and delivery
- Knowledge of processing mail sorting
- Knowledge of processing postage services on the postal machine
- Knowledge of processing bulk mailing
- Knowledge of processing presort
- Assist and guide students in mailing packages by USPS requirements
- Processing and charging Federal Express packages
- Knowledge of Electronic Document Management in Banner Finance/Student/Etc.
- Knowledge of PCI DSS Compliance
- Knowledge of SaaS reporting
- Assist in training all university employees on Business Services process
- Reliable and Dependable – Follows through on tasks and maintains a professional manner.
- Quality and Quantity of work – Demonstrates the ability to problem solve and manage tasks.
- Excellent oral communication skills – speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
- Excellent written communication skills – writes informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
- Excellent customer service skills – manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments.
- Excellent Teamwork and ability to cross train
- Associates Degree in a related field, or any equivalent combination of education and experience.
- Bachelor’s Degree in a related field, or any equivalent combination of education and experience.
- Knowledge of State and Federal Travel regulations is desired
- University experience preferred
- Banner experience preferred
- Accounts payable experience preferred
- Extensive Computer/screen time 7+ hours
- Sitting/standing long periods of time
Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
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