Administrative Professional 1 - Proficiency in Spanish

About Us:

The Ohio Department of Education (ODE) oversees the state’s public education system, which includes public school districts, joint vocational school districts and charter schools. The Department also monitors educational service centers, other regional education providers, early learning and childcare programs, and private schools. The Department is governed by the State Board of Education with administration of the Department the responsibility of the superintendent of public instruction. ODE’s team is made up of incredibly, diverse employees of different races, national origins, religions, sexual orientations, gender identities, ages, educations, upbringings, families, personalities, etc. Our diversity helps make ODE unique and our commitment to the inclusivity of that diversity is what helps us make some of the best decisions for the students and educators of Ohio.

Major Responsibilities & Duties:

Provides secretarial assistance for the Office of Nonpublic Educational Options through routine administrative tasks:

• Independently provides explanation, orally and/or in writing, of services or activities of the office (e.g., drafts and may sign simple correspondence, researches responses to inquiries from primary and secondary stakeholders, LEAs, professional organizations, legislators and/or general public);

• Communicates in Spanish, orally and/or in writing, with stakeholders;

• Utilizes word processing equipment to produce and/or edit documents;

• Scans and saves documents to the office shared drive;

• Enters and compiles data and/or gathers statistics and prepares reports;

• Sets up office procedures;

• Coordinates daily workflow of office;

• Maintains and shares staff schedules;

• Maintains office equipment;

• Attends meetings and creates minutes and/or summary reports;

• Tracks and maintains records of completed work;

• Coordinates event planning (e.g., coordinates mass mailing production and distribution of materials to various constituency groups and stakeholders).

  
  

Produces spreadsheets, forms, letters, mailing labels and reports (e.g., quantitative and qualitative) to include formatting or assisting in formatting, from standard or confidential written or oral instructions and proofreads work.

Performs other clerical duties (e.g., maintains electronic and hard copy files; sorts and routes mail; answers phones and screens calls; greets visitors; orders and stocks supplies; maintains calendar; makes copies; prepares materials for mailing; schedules meetings).

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

Knowledge of: 3) Inventory Control; 13a)* Office Practices & Procedures: work flow process, standards for document format; 13b)* Agency Policies & Procedures: accounting, purchasing, document management.

Skills: 25a) Typing; 25b) Word Processing: Windows 95/98 or Windows NT; 29) Equipment Operations: copier, fax, calculator, multi-line telephone.

Ability to: 30h) apply principles to solve practical, everyday problems;
31d) add, subtract, multiply & divide whole numbers; 32n) screen mail;
31o) originate routine business letters reflecting standard procedures 33c) code items from one symbolic form to another; 34f) handle sensitive inquiries from & contacts with officials & general public in English and Spanish.

(*)Developed after employment.

The Ohio Department of Education is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Assistant Chief of Human Resources in the Office of Human Resources.

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.