Job description
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant. The Administrative Support Assistant will be a detailed oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision.
Typical Job Duties :
Responsible for providing support to the Special Events team. Duties include data entry and working with databases, preparation of materials for events, attending and assisting with events, composing, editing and merging of, reports, lists, correspondence and invitations, processing various forms, submitting work order and transportation requests, scheduling and making travel arrangements, and providing general office support. Job will include some evenings and weekends.
Typical Education and Experience Requirements:
This job will be filled as level 3 and the candidates’ competencies, education, and experience will be considered. Typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.
Additional Preferred Education, Experience, or Certifications:
Experience with Cvent or an on-line registration tool. AWA Advance or Workfront familiarity desired
Additional Required Competencies:
- Excellent interpersonal and organizational skills, attention to detail, a team player, a self-motivator and the ability to work several projects simultaneously while prioritizing appropriately.
- Strong proofreading skills and customer care skills are a must.
- Comfortable working in a fast-paced, high stress environment.
- Strong proficiency with MS Office 2010 suite including Word, Excel, Access, and Outlook is highly desired.
- The successful candidate must possess exemplary interpersonal skills and demonstrate a genuine appreciation in working with diverse audiences.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks .
The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State Covid-19 Vaccination or Testing Requirements
Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.
shipshapebody.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, shipshapebody.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, shipshapebody.com is the ideal place to find your next job.