Job description

PCS Wireless is the global leader in the secondary market for connected devices. PCS Wireless partners with OEMs, operators, and retailers to unlock value in their and their customers’ devices. We specialize in the responsible redistribution of new and pre-owned phones, tablets, accessories, and other wireless equipment. PCS Wireless’ partners leverage our Asset Recovery, Trade-In, Device Processing and Device Diagnostics services to sustainably improve their bottom line.

Founded in 2001, our team, through entrepreneurial spirit and can-do attitude, takes on challenges with grit and excitement. We are a community who welcomes challenges and diversity of opinion, always expressed with respect.

If you are looking to be part of a human company, where you can deploy your energy to help implement extraordinary growth, where you can feel part of a team focused in developing a business that is connecting people and maybe making the world a little better place, then come join us as we grow into the next phase of PCS Wireless.

About the Role

We are seeking an Executive Assistant for our New Jersey location. You will provide a high level of administrative support to our C-Level and Executive leadership. This highly visible position will interface with all levels of leadership, employees, clients and partners. This is a fast-paced role that requires an extremely organized, articulate, and proactive individual with specific knowledge of the company and executive’s needs.

This candidate must have exceptional organizational skills and be able to take a creative approach to problem-solving. You will oversee complex calendars and schedules, book travel, submit expenses, prepare/edit meeting materials and PowerPoint presentations, and manage fast-moving operations that require resourcefulness, excellent judgment and a sense of urgency.

To be successful, you will balance best practices with innovation, knowing when to rely on the playbook and when to invent. PCS has always hired for super-powers of the individual and their ability to contribute and support the greater community.

What you’ll do:

• Work closely with the executives, proactively anticipating expectations, needs and performance standards.
• Understand complex priorities to ensure that the executive’s time is optimized with minimal input.
• Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.
• Proactively Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Manage high volume calendars (domestic and international) - scheduling, organizing, and managing complicated and sometimes hectic schedules. Ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes
• Handle sensitive situations with professionalism, confidentiality, and good judgment.
• Utilize knowledge of the company’s business to effectively conduct research as needed for special projects.
• Track, monitor, and guide progress of projects and action items to ensure they remain on course.
• Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely manner
• Assist other team members with special project deliverables as needed.
• Work independently on special assignments and projects.
• Work on projects and scheduling coordination with team members from international offices; assist in maintaining communication across all global offices
• Acting as a liaison for direct reports.
• Highly independent in coordinating activities between departments and outside parties.
• Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly team off sites, annual team summits)
• Create and edit presentations, spreadsheets and other various documents
• Coordinate weekly team updates and quarterly reviews
• Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality

Skills and Qualifications

Requirements:

Exceptional Character:

• Outstanding interpersonal and communication skills
• Demonstrates discretion and confidentiality
• Ability to work constructively with different personality styles
• Ability to juggle numerous tasks and prioritize without direction
• Outstanding attention to detail
• Team oriented spirit, willing to pitch in and help when needed on projects both large and small
• Flexible by nature
• High level of enthusiasm, personal sense of urgency and capacity to overcome obstacles

Qualifications:

• 5+ years providing high-level administrative support to one or more executives
• Bachelor’s Degree preferred
• Proficiency in MS Office Suite
• Excellent written and verbal communication skills, including the ability to draft, edit, and proofread presentation materials with precision
• Sharp, highly intuitive, and able to anticipate up-to-the-minute needs
• Highly collaborative and flexible to adapt to changes in schedule and procedure
• Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment
• Ability to work directly with senior staff in an honest and respectful manner
• Proactive and responsive to feedback and redirection
• Good judgment and discretion with highly confidential information

NJ (Hybrid - 4 days per week in-office)

Job Type: Full-time

Work Location: In person

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