Reference Code: 89768

Executive Assistant

New York, NY, US

Permanent

Are You a Good Match?

Do you have a passion for High Jewelry, Art & Culture?

Do you have experience with luxury products in your past?

Do you have strong attention to detail and thrive in a fast-paced environment?

If so, we’d love to get to know you!

What are our expectations?

The Executive Assistant to the President role is to provide core administrative support, including calendar management, booking & coordinating travel, managing expenses, and assisting with other ad-hoc projects as needed for 1 member of the Executive Leadership team of Van Cleef & Arpels, Americas. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the President and is based in New York.

KEY RESPONSIBILITIES:

• Support President by proactively managing travel calendars to anticipate and resolve any scheduling conflicts.
• Assist with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordinating logistics for team meetings.
• Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
• Build efficiency and effective responsiveness into existing operations and help define new operational strategies that streamline important information.
• Develop, organize, provide analysis, and edit high level PowerPoint presentations, excel spread sheets and word documents as needed.
• Maintain strong relationships with other Assistants to the Executive leadership team, Senior Executives, their direct reports, and global colleagues.
• Send announcements out on behalf of the President as needed.
• Assist in aspects of onboarding of new team members.
• Support the team culture by organizing departmental meetings; Create meeting agendas and take & distribute minutes.
• Assist Executive on ad-hoc projects and key processes (i.e., annual comp review).

QUALIFICATIONS:

• Experience working in a luxury retail environment is preferred.

Education:

• Bachelor’s degree is required with a minimum of two years of work experience, preferably within a retail organization and in a fast-paced environment.

Technical Skills/Abilities:

• Advanced Level in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience in Concur and SAP.
• Project Management experience a plus.

Personal Skills:

• Ability and ease communicating and liaising with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
• High level of professional maturity, emotional intelligence & solid work ethic.
• Entrepreneurial spirit that enjoys working in a fast-paced and dynamic environment.
• Demonstrated ability to maintain objectivity and discretion with confidential information.
• Must be able to work well under deadline pressure and manage multiple projects simultaneously.
• Demonstrated ability to exercise a high degree of accuracy with multiple details.
• Exceptional organizational, time management, administrative, and multi-tasking skills.
• Ability to be proactive, follow directions, make decisions, problem-solve, and adapt to change.

More than a job…it’s an experience!

If you are interested in joining the influential growth of the Maison with care, no compromise, and the drive to succeed then do not hesitate to enter the creative universe of Van Cleef & Arpels. By joining the Maison, you will be part of a nurturing team focused on delivering excellence and development.

The recruitment process:

• Please complete an application on the Richemont Career Site.
• Selected candidates will be contacted by the HR team for an interview.

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