Job description

VECRA is seeking Full-Time

Executive Secretaries and Administrative Assistants

VECRA, Inc. has a requirement for Executive Secretaries and Administrative Assistants with 5 Years’ experience. The VECRA Executive Secretaries and Administrative Assistants Professional will join our Theills, New York headquarters to carry out the day-to-day tasks in support of our and Federal government, Public and Commercial clients.

COMPANY DESCRIPTION

VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: V*igilant * Efficient * Collaborative * Responsive * A*ccurate

JOB SUMMARY

Must provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. May also train and supervise lower-level clerical staff. Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Perform related duties as required.

ROLES and RESPONSIBILITIES

• Answering phones calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Setting and managing the daily schedules and calendars of company executives
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing videoconferencing, fax communications and office equipment
• Reviewing incoming documents
• Training and/or supervising clerical workers

QUALIFICATIONS and REQUIRED SKILLS:

• Good time management skills.
• Familiarity or prior experience with government contracting.
• Proficient in Microsoft Office Suite, Internet navigation, SharePoint navigation and Windows.
• Good computer troubleshooting ability.
• Excellent communication skills both verbal and written.
• Works well independently and is a team player.
• Good planner and proficient in time management.
• Excellent multi-tasker and organizer in a fast-paced environment.

EDUCATION

• Bachelor’s Degree with 5+ years’ experience;
• GED or High School Diploma plus experience may be substituted

OTHER

• Shift: Varies; Day (Shifts may start earlier and end later)
• Work Hours: 9:00am – 5:30pm (Shifts may start earlier and end later)
• Schedule: Monday – Friday
• Onsite Location: USA\Theills, NY
• Req Type: Full-Time (Both Part-time and Full-time Available)

COVID-19 PRECAUTIONARY MEASURES

All employees (inc. volunteers, temps, consultants, and students with an in-office presence) are required to inform Human Resources of their vaccination status. If vaccinated, employees must submit proof of their vaccination status to Human Resources. OAG offices have returned to a “masks welcome” policy, based on changes in public health guidance. Employees will still be required to wear a mask if they have a recent COVID-19 exposure. Employees that work in OAG offices located on NYS hospital grounds or within space leased by a NYS hospital must continue to follow any mask policies at that location.

BENEFITS

We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.

VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Job Types: Full-time, Part-time

Pay: $19.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Thiells, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 5 years (Required)

Work Location: In person

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