Job description

THE OPPORTUNITY: At the West End House (WEH) our mission is at the heart of all we do. We provide high-impact programs that support youth as they achieve academic success, explore the arts, develop career readiness & leadership skills, and adopt healthy lifestyles. We are committed to advancing racial equity through our work and throughout all aspects of our organization- our youth programs, our community and family engagement, and our board and leadership.

Our ability to achieve this and deliver high quality programing year after year is contingent on the rigor and accuracy of key finance and accounting functions. These operations directly enable our services and are pivotal in ensuring the West End House continues to offer youth opportunities to explore the arts, prepare for careers, and develop healthy lifestyle habits.

The Finance & Accounting Coordinator will work closely with the Director of Finance and

Administration, and the COO, and will be responsible for general accounting duties and other key functions in accounting, finance and operations.

Key Responsibilities:

● Record and coordinate key accounting functions, including accounts payable and receivable, bank deposits, reconciliations, and tax preparation, through relevant accounting software and databases

● Process, record and monitor all cash receipts and make all journal entries regarding revenue, including donor gifts, general accounts receivable, fees and other income sources

● Prepare any checks for deposit and coordinate deposits at the appropriate bank
● Monitor and manage aged receivables, including follow-up and interaction with

Development
● Complete necessary administrative work such as processing reimbursements and managing petty cash

● Organize and maintain controls with company credit cards (allocate expenses, collect receipts, etc.)

● Create & distribute monthly expense reports for the program impact team

● Create and maintain system for supply purchasing and expense allocation

● Assist with payroll processing including the review and submission of timesheets

● Coordinate with Positively Partners on maintaining personnel records

● Assist the Director of Finance & Administration with the monthly, quarterly and year- end closing

● Assist in audit and tax preparation and regulatory reporting requirements
● Work with Director of Finance & Administration and Chief Development Officer in providing grants management support and reconciliation

● Assist in budget & reporting for various fundraising needs

● Participate in the annual budget creation and approval process in collaboration with

CDO, CEO, COO, and the Director of Finance & Administration.

● Participate in board’s finance committee (prepare materials, take meeting minutes, and follow up on Committee questions and requests)

● Assist in implementation of effective business procedures for organization
● Ad hoc analytical projects
● Other duties as assigned.

WHO WE’RE LOOKING FOR:

There are a multitude of ways to learn, grow and excel professionally and we know that people gain skills through a variety of professional, personal, educational, and volunteer experiences.

We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work.

With this in consideration, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

• 1-3 years of progressive experience across accounting or administrative functions
• Associate’s degree in relevant field or Bachelor's degree preferred, other experience considered
• Experience working with databases and financial systems
• Detail oriented with a demonstrated ability to analyze organization wide data and ensure compliance with multiple reporting requirements
• Ability to work independently and execute tasks with limited supervision and utilizing sound judgment
• Ability to communicate effectively with a wide variety and different levels of stakeholders
• Strong project management, follow-through and outstanding customer service skills
• Proven track record of working with confidential and sensitive information such as finance and payroll documents.

WHAT WE OFFER

Salary & Retirement

We offer competitive salaries based on market value and candidate experience, including generous contributions to a 401(a) plan (no match required) to ensure our team is secure now and in the future.

Time Off

The team enjoys 15 – 25 paid vacation days based on tenure with 16 holidays and eight wellness days giving them the opportunity to recharge their batteries throughout the year.

Insurance

We provide strong medical, dental, and vision plans along with a flexible spending account, for you and your family, in addition to life insurance, long term and short term disability coverage.

Parental Leave

West End House offers generous parental leave for the birth or adoption/foster placement of a child.

Learning

We offer professional development funds for each team to use at their discretion and coordinate regular team gatherings to foster continuous learning and build community.

And More…

Team members have access to our pool & fitness center for their personal use; receive daily, scratch made meals; and can elect pre-tax commuter and childcare benefits.

IMPORTANT

This job description provides a general summary of the essential job functions typically assigned to individuals with the job title listed above. Employees are expected to perform duties assigned to them regardless of whether or not they are listed in the job description.
Working hours are expected to align with youth program hours.

The West End House is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services.

The West End House is committed to promoting the health and safety of all employees. This includes full compliance with state and local guidance aimed at reducing the spread of the virus that causes COVID-19. Proof of vaccination is required for all candidates who will be

interviewing on site. Accommodation under the Americans with Disabilities Act is available upon request. If hired, candidates will require proof of vaccination, or an exemption granted under the terms of applicable law.

Job Type: Full-time

Pay: $52,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Allston, MA 02134: Reliably commute or planning to relocate before starting work (Required)

Experience:

• accounting or financial administrative: 1 year (Required)

Work Location: In person

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