Job description
ABOUT THE POSITION
NOTE: This recruitment is open on a continuous basis and may close without prior notice. First review of the applications will occur 1/06/2023. Testing will be conducted based on a reasonable pool of qualified applicants.
A Cost-of-Living adjustment is under review.
The Management Analyst is a professional exempt "at will" classification. This is the journey level classification in the Analyst job series. Employees within this class perform a full range of analytical and administrative duties.
The Management Analyst position may be appointed to any City Department unless specific experience or related education is critical to a hiring Department to meet immediate operational demands. A list of qualified applicants will be established from this recruitment.
The current recruitment seeks a candidate for the payroll section of the Finance Department; however, depending on the qualifications of the candidate(s), consideration may be given to fill vacancies in other City Departments as needed. Generally, consideration to the list of qualified candidate(s) is in effect for up to one year.
Description: Under direction of the Assistant Finance Director, this position performs journey level work associated with providing City-wide payroll services.
A qualified candidate should possess excellent written and verbal communication, computer, and organizational skills. The ability to work independently and in a team setting is required.
EXAMPLES OF ESSENTIAL FUNCTIONS
The following examples are intended to describe the general nature and level of work performed by incumbents:
- Ensure all City payroll is processed accurately and on established pay dates in compliance with all Federal and State laws and bargaining group rules and regulation;
- Identify and implement new and different payroll requirements when new memoranda of understanding, pay plans, CalPERS mandates, or benefit adjustments are adopted;
- Participate in the development of personnel costs for the City's annual budget;
- Provide personnel cost data and analysis to City management for use in budgeting and labor relations;
- Monitor, analyze, and reconcile expenditure and liability accounts related to payroll;
- Prepare and submit a variety of reports, surveys, and payroll related tax returns;
- Conduct research and provide administrative support assistance to the Finance Department;
- Assist in the development and implementation of department goals, objectives, policies and procedures;
- Work independently and as part of a team on department program, projects, and activities; leads or serves as department liaison on assigned committees or task force; conduct public presentations;
- Assist in the preparation of City Council agenda items, a wide variety of reports, manuals, publications, and grant applications; prepare program-related schedules, task listings and manpower, and cost projections;
- Assist in the coordination of departmental activities with other City departments and with outside agencies as required; update and maintain records; provide staff supervision as assigned; provide direct assistance to department head or division head. Perform other related duties as assigned.
QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. The desired combination includes:
Education: A Bachelor's degree from an accredited college or university in Public or Business Administration, Public Administration or related field.
Experience: Four (4) full-time years of progressively responsible municipal government or directly related consulting experience dealing with program and project management and implementation. At least one full-time year of direct supervision is preferred.
The City currently seeks general professional level analytical and administrative duties in support of municipal finance and payroll operations.
The City currently seeks general professional level analytical and administrative duties in support of municipal finance and payroll operations.
Knowledge of: Research and budgeting concepts and methods; principles of effective communication both verbal and written, including English usage, spelling, grammar, and punctuation; basic supervisory principles and practices; Microsoft applications such as Word, Excel, Publisher, and PowerPoint; principles and practices of public relations, community outreach, and employee education and training concepts.
Ability to: Demonstrate learning ability to enhance operating knowledge of City operations, including assigned department; effectively plan and organize work; comprehend and analyze problems and recommend action or solutions; initiate supervisor and staff recommendations; perform with minimum supervision; independently develop and implement studies and projects; conduct research using appropriate resources; operate a personal computer using Microsoft applications such as Word, Excel, Publisher, and Power Point at intermediate to advanced proficiency; develop and implement analytical studies; develop accurate detailed and comprehensive written reports; communicate effectively in English both orally and in writing using appropriate grammar and punctuation; work with a professional demeanor and appropriate sense urgency; work effectively under pressure to meet deadlines; make public presentations; supervise and evaluate the performance of assigned staff as required; maintain effective and cooperative working relationships with those encountered in the performance of duties.
PHYSICAL TASKS & ABILITIES AND ENVIRONMENTAL CONDITIONS
The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, walking for prolonged or intermittent periods of time, reaching, bending, and twisting at the waist to perform desk work, operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity, ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds.
ADDITIONAL INFORMATION
License Requirement: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver's License and an acceptable driving record at the time of appointment and throughout employment may be required.
California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
APPLICATION REVIEW & SELECTION TESTING PROCESS
All applications and supplemental information will be reviewed and evaluated on the basis of information submitted at the time of filing to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification.
Those applicants, who most closely meet the desired qualifications, will be invited to participate in the Testing and Selection process, which will consist of an appraisal examination, weighted 100%. The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
Candidate(s) who complete testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting. A pre-placement medical exam will be conducted upon issuance of a conditional offer of employment.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office by calling (562) 904-7292 at least 72 hours in advance.
All applications and supplemental information will be reviewed and evaluated on the basis of information submitted at the time of filing to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification.
Those applicants, who most closely meet the desired qualifications, will be invited to participate in the Testing and Selection process, which will consist of an appraisal examination, weighted 100%. The appraisal examination may consist of performance testing and/or an oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
Candidate(s) who complete testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting. A pre-placement medical exam will be conducted upon issuance of a conditional offer of employment.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office by calling (562) 904-7292 at least 72 hours in advance.
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