Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov.

Time Accounting and Admin Department (TAAD)

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2022 current employee cost $157.35 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

$140,247.10 Minimum - $182,320.85 Maximum / Annually (AFSCME Pay Band I)

• Initial salary offer will be between $140,247.10 – $161,987.138 / annually to commensurate with experience and education

August 9, 2022

Open Until Filled

• Please note the initial review of applications/resumes will begin on August 24, 2022

Assistant Controller

Saturday and Sunday

All current BART employees and qualified individuals who are not yet BART employees.

Under general supervision, this position manages the Time Accounting and Administration Department and is responsible for ensuring that employee time charges are valid and payable time generated from the accounting system are in accordance with federal and state guidelines, Labor Bargaining Agreements and Memorandum of Understandings. This position supervises and coordinates the activities and operations of the Time Accounting and Administration Division within the Assistant Controller’s Department; coordinates assigned activities with other divisions or departments; provides highly responsible and complex administrative support to the Assistant Controller; and performs related duties as assigned.

• Directs a variety of managerial support activities related to Time and Labor processes, including scheduling and monitoring the Time and Labor Administration process; creating and running ad hoc queries; running Time Administration and Time and Labor reports; researching and preparing special adjustments; resolving cross-functional exceptions errors associated with the Time Administration process within the PeopleSoft Human Capital Management (HCM) System.
• Manages a variety of Time and Labor troubleshooting and support activities, including resolving configuration-related time exceptions; coordinating resolution of audit discrepancies and resolving discrepancies to ensure timeliness of payroll process; supporting foreworkers, supervisors, and managers in troubleshooting process issues.
• Manages a variety of Time and Labor system set-up, configuration and maintenance activities; responsible for scheduling, planning and coordinating annual and fiscal year Time and Labor processes.
• Works with Payroll staff on payable time load and last-minute updates and audit discrepancy resolution; coordinates the Time and Labor system integration points such as commitment accounting, work orders, project costing, and general ledger/budgeting.
• Manages a variety of special projects and assignments related to the Time and Labor aspects of development and maintenance; ensuring that necessary Time and Labor patches, fixes, and upgrades are applied; makes recommendations to management on solving BART business problems using Time and Labor applications; and ensuring proper integration of Time and Labor with other business applications.
• Represents Time Accounting and Administration Department at various meetings with other departments, divisions, outside agencies and contractors; and communicates information and activities with others as appropriate.
• Directs and supports the Time Accounting and Administration Department; ensures that the goals and objectives of the division are met; defines and maintains division work schedules; and ensures overall division competency and staffing levels.
• As a member of the Business Advancement Plan (BAP) System Maintenance and Enhancement Coordination Group participates in Group activities relating to system enhancements; and ensures Time and Labor system integration with other HCM, and related operational systems.
• Processes changes or additions to Time and Labor Work Rules, including processing Development Requests (DR) to design specifications for development work; review and monitor new work rules on a daily basis.

Education:

Possession of a bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or related field from an accredited college or university.

Experience:

The equivalent of four (4) years of full-time equivalent professional verifiable experience in administration, which must have included hands-on working experience with PeopleSoft HCM system and at least one (1) year of supervisory experience. Certified PeopleSoft Time and Labor Training preferred.

Other Requirements:

Certified PeopleSoft Human Capital Management (HCM) Training including PS Time and Labor Class, FIN/Project Setup and Costing, PS Payroll, PS Absence Management, PS Query Entry Level, and PS Query Advances.

Substitution:

Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of:

• Enterprises Resource Planning (ERP) systems, including PeopleSoft Human Capital Management system with an emphasis on PeopleSoft Time & Labor
• Applicable accounting, payroll, budgeting, and financial management practices
• PeopleSoft security related to Time and Labor
• Methods and techniques for research and data collection
• Methods and techniques of basic report writing
• Principles and practices of system development
• Principles and practices of program implementation
• Latest technology related to office procedures, methods and equipment including computers
• Compensation plans, scheduling assignments and processes, time reporting practices
• Related Federal, State and local laws, codes and regulations

Skill/ Ability in:

• Selecting, supervising, training and evaluating staff
• Establishing, implementing, and managing procedures for organizational budget and project Manager of Time Accounting and Administration (TAAD
• Overseeing Enterprises Resource Planning (ERP) systems, including PeopleSoft Human Capital Management system
• Administering automatic timekeeping systems
• Preparing clear and concise reports and documentation
• Performing analysis related to researching and resolving issues
• Multi-tasking in a fast-paced environment
• Operating office equipment including computers and supporting word processing and spreadsheet applications
• Working with contract labor agreement language, project costing, team setup and maintenance
• Communicating clearly and concisely, both orally and in writing
• Prioritizing and organizing work

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.

Please note that any job announcement may be canceled at any time.

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.

When you have successfully applied for this position, you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov, between the hours of 8:15am - 5:00pm, Monday- Friday.