Project Administrator, Construction
Full Time
Raleigh, NC 27607
Posted
Job description
ABOUT YOU:
We are looking for an energetic administrative professional to join our team in Raleigh, NC. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly! WHAT WE CAN OFFER YOU:
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment. A DAY IN THE LIFE:
Are you ultra-organized and love to lend a hand? Do you take a proactive approach to your work and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization? If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, a Family of Construction Companies!
We are looking for an energetic administrative professional to join our team in Raleigh, NC. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
Industry-leading performance-based bonus program- Employee Stock Ownership Plan (ESOP)
- Traditional and Roth 401k
- Tuition reimbursement for associates
- Scholarship for associates’ children up to $28,000 per child
- 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
- 1-week paid volunteer leave each year
- 100% charitable match
- Medical, dental, and vision insurance coverage
- 100% paid 10-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
- Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals).
- Compliance management – including Insurance certificates, signed agreements and required Safety documents.
- Project Document Management - including drawings, specifications, RFI’s, submittals and associated logs on FTP site, Plangrid and Procore.
- Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
- Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
- Typing/preparing various items such as letters, memos and proposals as needed
- Make travel arrangements when necessary
- Back-up front desk and reception to answer incoming phone calls and welcome visitors
- Assist in planning events and cultural initiatives for the office (team building activities, holiday decorating events, community service events, other miscellaneous events)
- Process outgoing mail and packages as needed
- Assist with management of company fleet vehicles
- Take a lead role in upholding our work hard/play hard company culture
- 3-5 years' of related project/office administration experience, construction, architectural or engineering industry (plus)
- Experience working in Procore or other construction management software would be ideal
- Experience managing construction documents: drawings, contracts and insurance certifications is ideal but not required
- Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
- Experience with document management within a file-sharing system (dropbox, sharepoint, onedrive, etc.)
- High School Diploma required, College degree preferred
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