The Production Services Associate is responsible for managing and overseeing specifically assigned project scope, including procurement, finance, compliance, and reporting functions.

Here's the job:

Program Coordination:

• Manage and oversee scope specific job finance/accounting functions in applicable systems
• Reconcile vendor invoices, purchase orders, project expenses, and employee expenses (as applicable).
• Audit vendor invoices to ensure accuracy and compliance standards are met and coordinate with Client Accounting partner as necessary.
• On-board new vendors/freelancers ensuring agency/client exposure is mitigated and any potential risk is identified and escalated, as needed.
• Champion the Production Services function ensuring that it is recognized internally as a professional, proactive and integrated partner.

Procurement:

• Communicate with the team to establish overall project parameters, develop sourcing schedules, and maintain budgets.
• Research, evaluate, negotiate, and recommend supply sources maximizing quality while delivering at the lowest possible price.
• Identify ways to improve the efficiency and effectiveness of the procurement process and supporting databases.
• Prepare quote packages for management and client review/approval.
• Provide strategic recommendations/solutions focusing on creating awareness and transparency among internal and external teams.

Client Finance/Accounting:

• Manage and provide oversight for all client invoicing, ensuring timelines and deliverables are met in compliance with internal and GM requirements.
• Maintain job audit files to ensure compliance.

How you can support our culture:

• You enjoy and succeed at working REALLY well with others.
• Demonstrates an understanding of the value of creating a diverse, equitable, and inclusive work environment. Actively supports and engages in creating and sustaining a workplace that fosters creativity and innovation.
• You support and contribute to a positive and productive cultural environment.
• You take your work seriously – but not yourself.

What we require:

• 1-3 years project management and/or procurement experience with a focus on compliance and creative solutions.
• Excellent attention to detail, organization, and a proactive mentality in all projects.
• Experience with finance/accounting and project management systems.
• Proficient in Excel – formulas, formatting required.
• Superior written and verbal communication skills and the ability to provide courteous support to internal and external clients.
• Ability to take ownership of assigned projects and see them through completion, including addressing any impediments.
• Ability to manage and prioritize competing project demands to ensure all expectations are set and project deadlines are met.
• Team oriented, strong work ethic, positive attitude, the ability to embrace change, always willing to support others.

As an employee you're expected to demonstrate an understanding of the value of creating a diverse, equitable, and inclusive work environment. Actively support and engage in creating and sustaining a workplace that fosters creativity and innovation.

Last but not least, we believe in diversity, equity and inclusion: Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. In 2022, Jack Morton and Genuine, as part of Interpublic Group (IPG), have been named to the Bloomberg Gender Equality Index (GEI), and Jack Morton has once again been designated a Best Place To Work For LGBTQ Workplace Equality by the Human Rights Campaign in their Corporate Equality Index.

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