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Position Details

The Office of Orientation and Family Engagement at The University of Tampa has a position available for a Staff Assistant II. This position reports to the Director of Orientation and Family Engagement. As a member of the Office of Student Affairs, this position will uphold the values of diversity and inclusion, collaboration, personal responsibility, professionalism and community and citizenship. The work of this position will intentionally align with strategic priorities to advance the mission and vision of student affairs which results in student learning and support for students to grow as global citizens.

This position is designated as an essential employee and may be required to report to work as scheduled when University offices are closed due to severe weather or other conditions.

Responsibilities
1. Assists the director and coordinator with clerical and administrative tasks.
2. Hires, trains, and selects student assistants for the office.
3. Answer phones and manage walk in traffic by referring students, families, and colleagues to the appropriate person.
4. Continually trains and supervises student assistants in filing, responding to emails and phone calls, and assuring student assistants are engaged in project work.
5. Provides office support to the undergraduate orientation leadership interns during Fall and Spring Hybrid Orientation timeframes.
6. Oversees Workday processes and procedures as it pertains to hiring students, expenses, and processing reports.
7. Assists director and coordinator with writing and frequently updating website content for Commencement, Fall Weekend, and Orientation.
8. Assist the director in processing Week of Welcome program proposals during fall and spring orientation timeframes.
9. Learn and utilize the Advantage Design Group online orientation software to assist the director and coordinator in managing questions from new students and families.
10. Responsible for processing all financial paperwork, including, but not limited to, submitting reimbursements for the UT Diplomats and Week of Welcome interns and team leads.
11. Learn and utilize InvolveUT and Qualtrics to assist the Director of Orientation and Family Engagement in managing Commencement attendance rosters, printing Commencement reader cards, and Fall Weekend attendance rosters.
12. Responsible for maintaining inventory and purchasing office supplies and forms as well as scheduling repair of office equipment for the Office of Orientation and Family Engagement.
13. Have a working knowledge of the university's database and software applications.
14. Maintain adequate coverage for the office during University working hours.
15. Actively participates in regular staff meetings to stay informed and train student staff.
16. Schedule appointments and manage calendar for the director and coordinator when necessary.
17. Maintain a working environment that is clean and friendly for colleagues, students, families, and other university visitors.
18. On a regular basis monitor and answer the three office email accounts, voice mails, and distribute mail.
19. Responsible for maintaining all forms, procedures, and policies in the operational manual for the office.
20. Attend trainings and fully engage in learning and utilizing university-wide technology, specifically Workday, and other department specific technology platforms.
21. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications
1. High school diploma or equivalent; supplemented with related coursework, and one (1) year of related work experience.
2. The ideal candidate will possess the ability to work on several different projects simultaneously, excellent people skills and organizational ability.
3. Ability to work well in a dynamic office environment that consistently produces innovative new programs and engagement opportunities to assist our students and family members.
4. Proficiency with computers is required (Word, Excel, and PowerPoint).
5. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
6. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Pay Rate

$19.49 per hour

Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:

The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.