Job description

JOB SUMMARY
This is an entry-level administrative support position under the immediate supervision of the Department's Senior Title Specialist and general direction of the Manager of Tax Roll Coordination. This position provides skilled analysis and data entry work involving changes to the tax roll ownership files as prescribed by recorded legal instruments. This is a hybrid work environment. Work is primarily performed remotely with intermittent in-office requirements. Training will take place in the Titusville office location.

ESSENTIAL JOB FUNCTIONS

• Reviews recorded legal instruments (lot & block deeds, metes & bounds deeds, probates, death certificates, certificate of title, etc.) to determine if they constitute a valid contract and enters the applicable data using the prescribed format into the ownership file.
• Evaluates chain of title on recorded legal instruments, in order to convey the appropriate amount of interest and determine the effect on title.
• Conducts on-line research from various resources (Brevard County public records, State of Florida Division of Corporations, etc.) to verify grantors, legal descriptions and history to establish a correct chain of title.
• Updates all address change requests.
• Notifies involved attorneys and title companies when chain of title errors are discovered within legal instruments.
• Provides assistance to all PAO staff, attorneys, title companies, the public and other governmental agencies by answering inquiries regarding title of property as best as can be determined from the public record.
• Performs any other related duties as required or assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

• High school, plus specialized schooling and/or on the job education in a specific skill area (e.g., data processing, clerical/administrative, office equipment operation, etc.).
• Twelve to eighteen (12 - 18) months of related experience and/or training in title, real estate, legal fields, or related experience working for a Property Appraiser's Office, or equivalent combination of education and experience.
• Ability to work independently and remain accurate with attention to detail.
• Ability to work with basic computer applications and multiple monitors.
• Knowledge of property description characteristics preferred.
• Associate degree preferred.
• Valid Florida driver's license.

PHYSICAL DEMANDS
While performing the functions of this job, the employee is continuously required to stand, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; frequently required to walk; and the employee must occasionally lift and/or move up to 50 pounds, regularly lift and/or move up to 25 pounds, continuously lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

SUPERVISORY RESPONSIBILITIES
None.

LEADERSHIP
Employees in this position work from a general outline of duties and responsibilities. Other employees assist them in completing their work.

WORKING CONDITIONS
Employees in this position work in a safe and secure work environment that may periodically have unpredicted requirements or demands.

COMPLEXITY
Employees in this position perform work that necessitates some specialized knowledge of clerical or trades-based tasks. Some of the typical responsibilities include gathering, formatting, or visually analyzing data.

DECISION MAKING
Employees in this position work in a responsive environment where co-workers or citizens bring problems to me for resolution. I am responsible for determining the problem and creating an individual solution for the issue.

RELATIONSHIPS
Employees in this position work with less than ten co-workers who are mostly engaged in the same activities.

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