Job description

San Francisco, CA

About the Organization

ULI is a global research and education nonprofit organization whose mission is to shape the future of the built environment for transformative impact in communities worldwide. It is the oldest and largest network of cross disciplinary real estate and land use experts in the world with over 45,000 members globally.

About the District Councils and ULI San Francisco

ULI Americas implements its mission through 52 local district councils across the United States. The District Councils actively contribute to the culture and collaboration within the ULI community. ULI’s District Councils continuously work to provide leadership and networking opportunities, improve DEI initiatives, conduct educational forums, and build important relationships with members in the land use industry. ULI San Francisco has over 2,100 members across the Bay Area, ULI San Francisco (ULI SF) represents one of the Institute’s largest district councils and is the preeminent local organization focused on creating and sustaining communities through wise land use, development, and redevelopment decisions. For more information, please visit https://sf.uli.org/.

About the Position

Working with the Executive Director and district council staff, the Associate will provide operational support, committee coordination, event execution, district council finances, and the UrbanPlan program.

As a part of the district council team, the Associate serves as a liaison among ULI headquarters, district council staff, ULI San Francisco members, and ULI San Francisco sponsor firms.

Administrative, Communications, and Operations Support

· Managing and responding to phone/email inquiries from the main ULI San Francisco phone line and inbox.

· Updating internal program and events calendar.

· Using ULI database and reporting software to produce reports for the ED and other staff as needed.

· Maintaining and ordering office supplies.

· Coordinating with remote ULI IT staff and IT contractors to troubleshoot and resolve IT problems.

ULI Programs Committee Coordination and Event Support

· Coordinating various committee meetings including scheduling and preparing agendas.

· Assisting committees in producing and implementing events and programs such as panels, tours, socials, and more.

· Preparing committee budget templates and tracking program budgets.

· For in-person events, formatting and printing on-site registration forms, badges, and other materials.

· For virtual events, coordinating all aspects of Zoom meetings and webinars.

· Planning and executing the annual San Francisco Fall Meeting reception.

· Assisting in event planning and logistics including setup, execution, breakdown, invoicing, payments, and venue and vendor management.

UrbanPlan (UP)

· Working with UP Contractor and Executive Director to finalize the classroom schedule each semester and ensure online classroom scheduler is updated.

· Ensuring all volunteer sessions are filled. Fill in as a classroom volunteer on an as-needed basis.

· Managing the UP Committee, which has oversight of the UP program, to analyze data on volunteer participation, recruit new volunteers to trainings and convert trainees to active classroom volunteers.

· Acting as primary point of contact with UP team at ULI headquarters including fulfilling requests for data and information.

· Working with Executive Director on the UP annual budget.

· Managing, producing, and maintaining all the UP documents and supplies.

Local Product Councils

· Working closely with other ULI SF staff to plan the logistics of six half-day, content-rich meetings per year (three in the spring and three in the fall).

· Support all program logistics and strive to stay within budget.

· Ensuring that dues payments, rosters, contact information for the LPCs are accurate and up to date.

· Attend and support all six LPC meetings by assisting with set-up, registration, audio visual (as needed), and any other needed day of support.

Marketing & Communications

· Updating ULI SF website and creating blog posts.

· Coordinating the production of the ULI SF annual impact report, including data gathering, writing, and management of graphic designer.

Schedule and Compensation

The ULI SF team is currently working in a hybrid environment with 1-3 days a week in-person at our San Francisco office. Attendance in person at our office and at events will be required. The salary range for this position has been set at $55,000 to $58,000. Actual salaries will vary based on various factors including but not limited to experience, education, skills and other job-related factors. The range listed is just one component of ULI’s total compensation package for employees which includes a full and competitive benefits package.

Requirements

The Associate is often the first point of contact for the organization, so it is imperative that they be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, obsessed with accuracy, effective multitaskers, and able to work independently in a fast-paced environment.

· 0-2 years of related experience.

· Prior experience in program or event planning desired.

· Demonstrated interest in land use and urban development preferred.

· Familiarity with Bay Area real estate and land use industry a plus.

· Ability to prioritize and handle multiple responsibilities concurrently with responsible follow- through.

· Excellent professional oral and written communication and interpersonal skills.

· Ability to work with business and public-sector executives.

· Self-motivated, demonstrating meticulous attention to both details and deadlines.

· Fluent/proficient computer skills and strong aptitude with applications like Microsoft Office and Google Drive are required. Design skills (Adobe Creative Suite) and website software (WordPress and basic HTML) a plus.

· Ability to attend ULI events (in the early morning or evening) throughout the region.

· Ability to lift 30 pounds is required.

· Must be fully vaccinated against COVID-19.

Application Instructions:

ULI has a robust benefits package which includes health, dental, and life insurance, vacation and a retirement plan. Compensation is commensurate with experience. Expand HR Consulting (EHR) has been retained to conduct the search.

To apply, please submit your letter of interest and resume:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=449881&source=CC2&lang=en_US

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.

Job Type: Full-time

Pay: $55,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Weekly day range:

• Monday to Friday

Work Location: One location

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