Campus:
San Bernardino

Job ID: 523137

Job Title:
Confidential Office Support (Confidential Office Support II), President's Office

Appointment Type:
Probationary

Time Base:
Full-Time

Date Posted:
December 14, 2022

Closing Date:
January 20, 2023

Description:

Job Summary:

The Confidential Office Support provides support to the President and the President’s Office by coordinating the budget and financial transactions, providing administrative support, training, coordination and support to student assistants.

Responsibilities

Budget and Finance Coordination:
Under the general direction of the Office Manager, the incumbent will provide administrative coordination of the President's Office budget. Responsibilities include, but are not limited to:

• Incumbent will process reimbursements/payments for President Office Staff and adhere to CSU purchasing and procurement guidelines.
• Will independently ensure that appropriate funding is used based on division cash planning strategies, accounting categories and follow up on pending financial items as needed.
• Will create and maintain expense reports for department accounts (including state and auxiliary funds), act as the primary contact for procurement contracts.
• Enter travel requests and expense reports on the CSUSB Concur Travel System for team travel advances and ensure that required documentation is received in a timely manner.
• Incumbent will reconcile travel advances and ensure that required documentation is received in a timely manner.
• Incumbent will attend training as needed to maintain compliance with CSU and CSUSB policies and procedures.

Other Administrative Support:

Incumbent will provide administrative support to the office by performing varied tasks within the Confidential Support Classification Series. Responsibilities include, but are not limited to:

• Incumbent will research university policy and provide feedback on how it applies to departmental operations.
• Assist with department events and participate on committees as needed.
• Assist with reviewing and distributing department correspondence.
• Provide backup administrative support to the President and Chief of Staff in the absence of the Office Manager & Executive Assistant and/or Scheduler by responding to requests. In the coordination of meetings, this position is regularly involved in communications that may affect collective bargaining unit positions and negotiations. In the preparation of briefing folders, this position views information that may affect collective bargaining unit positions and negotiations. This position is involved in providing information for investigations that may affect collective bargaining unit positions and negotiations.
• Communicate with clients via verbal, written and electronic correspondence (i.e. answering phones, sending emails, greet clients as they enter the President's Office, etc.)
• Attend meetings and take notes as needed. This position hears discussions involving personnel transactions (leaves of absence, salary increases, promotions, reclassifications, stipends, in-range progressions) which may affect collective bargaining unit positions and negotiations. This position takes notes at meetings and hears conversations and information that may affect collective bargaining unit positions and negotiations.
• Follow up on requests in a timely manner.
• Incumbent will perform varied administrative tasks, projects and communicating with internal and external stakeholders as needed.

Office Lead Coordination:

Incumbent will be responsible for oversight of daily tasks of 3-4 Student Assistants in the performance of routine administrative functions. Responsibilities include, but are not limited to:

• Incumbent will provide onboarding and training student assistants about customer service to callers and visitors, analyzing and routing incoming mail, monitoring and ordering office supplies, preparing and distributing outbound correspondence, maintaining hard copy and electronic files, provide additional training and guidance as needed.
• Provide backup administrative support to the office in the absence of Student Assistants.
• Incumbent will hold meetings with Student Assistants.

Other duties as assigned by HEERA Manager.

Minimum Qualifications: Required Education and Experience

These entry qualifications normally would be obtained through completion of a high school program or its equivalent and a year or more of general office experience.

Required Knowledge, skills, and abilities information

Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills.

Compensation and Benefits:

Anticipated Hiring Range: Salary is commensurate with experience.

Classification Salary Range: minimum $3,432 - maximum $6,081

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Schedule: Monday - Friday, 8:00 am - 5:00 pm

Staff: The application deadline is: January 20, 2023.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: