Role title Operations Manager (People and Operations)

Location Preferred: Austin Texas, but would consider New York,USA

Reporting to Executive Director

Start date ASAP

Term Permanent (subject to three-month probation period)

Organisation

Carbon Tracker Initiative is an independent financial think tank that carries out in-depth analysis on the impact of the energy transition on capital markets and the potential investment in high-cost, carbon-intensive fossil fuels. We believe that financial markets, regulators, investors and policymakers all have an urgent role to play in guiding the world to a climate-secure energy system. Carbon Tracker’s analysis of ‘unburnable carbon’, ‘stranded assets’, and ‘wasted capital’ has reframed the debate around climate change risk.

Team overview

Carbon Tracker Initiative’s US entity is a charity that was established in 2017 and today has five team members.

Requirements

Role

• Hybrid, diverse role providing executive support to our Director and leading on the management of operations, HR and finance processes.
• Reviewing existing processes, making recommendations for change and implementing same
• Collaborate with our London team forming strong synergies and sharing best practice
• Uphold our values of respect, accountability, efficiency and effectiveness and embed them into work.

Responsibilities include but are not limited to:

• Executive support to the Director:
  • Meetings, travel and diary management, coordinating agendas and drafting documents.
• Operations Management:
  • Develop, implement and manage best practice processes across HR, finance and operational areas.
  • Support Director on annual business planning process.
  • Assist the Director in ensuring that the US office complies with all legal obligations, including Health & Safety.
  • Supplier relationship management; rented office, mail delivery, IT equipment and support.
  • File management and maintenance.
• People Management:
  • Manage the recruitment, onboarding and employee life cycle processes.
  • Manage adherence to our performance management process.
  • Further develop processes and policies in line with US law and Carbon Tracker’s culture e.g. Employee Handbook, Learning & Development, Reward.
  • Build strong internal and external relationships.
• Finance:
  • Provide Group Head of Finance with budgets, forecasts and actual data for US.
  • Manage bank account, creditors and debtors, retain all documentation.
• Project management:
  • Management and coordination of projects as and when required, liaising with global team for inputs.
  • Assist with data integrity and the delivery of the highest quality research, through adhering to quality control and production processes
  Required Experience and Attributes
• At least 3-5 years of similar experience in an organisational hybrid, diverse role.
• Experience in setting up business processes, policies and procedures.
• Experienced with financial accounting spreadsheets.
• HR knowledge and process experience preferred.
• Highly organized, agile, methodical, meticulous attention to detail, strong prioritization and multitasking skills.
• Can do attitude, strong initiative, adept at finding the best approach when working on something for the first time.
• Confident, brings ideas and challenges.
• Excellent verbal and written communication and interpersonal skills.
• Excellent analytical, decision making, and problem-solving skills.
• Discretion and confidentiality with sensitive company information.
• Advanced Microsoft Office Suite.
• Professional services and Not for Profit experience preferred.
• Highly motivated, driven to grow and evolve role.
• Passionate about climate change.

Benefits

Package

• Crica $65,000 Base salary depending on experience.
• Discretionary Bonus (up to 10%)
• Pension
• Health and Dental Benefits Package
• Yearly off sites with our international team

Applicant information

• Closing dates for applications is 28th March 2023
• Applications without a covering letter explaining why you have applied to work at Carbon Tracker will not be considered
• Carbon Tracker can only consider candidates who are eligible to work in the US