Program Assistant - UICOMP GME Fellowships

Hiring Department: Graduate Medical Education

Location: Peoria, IL USA

Requisition ID: 1016023

Posting Close Date: January 13, 2023

About the University of Illinois Chicago

This position is located on the Peoria campus 170 southwest of Chicago

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary Under the administrative direction of the Program Director(s) and the Associate Dean for Graduate Medical Education, the Program Assistant for Internal Medicine Fellowships is responsible for performing professional duties in support of Fellowship Program Directors as a content expert for ACGME Accreditation, program development, delivery and evaluation of resident/fellow educational curriculum. The position will assist in the development and revision of campus-wide training and/or departmental curricular policies and procedures in support of Medical Education Program Specialist and Medical Education Program Coordinators within Graduate Medical Education. Duties & Responsibilities • Provides professional support, assistance and offers advice to the Residency/Fellowship Program Director(s) and faculty. Utilizes knowledge of specialty specific requirements to establish procedures, specifications, and required timelines to meet the operational needs related to the program. Apprises faculty of accreditation requirement changes, policy updates, techniques, and innovations that may be used in planning, design, delivery, and evaluation of participants by faculty. Maintain required accreditation and compliance information and documentation for ACGME, GMEC, Sub-specialty boards, IRIS, Scholarly activity, alumni and resident/fellow portfolios. Supervises Office Managers in day-to-day operations, assigns work and oversees support decision making for the programs. Develop training materials regarding the accreditation standards, requirements, and timelines for the residency/fellowship programs for the training and mentoring of Office Managers. Management and oversight of the implementation and functionality of the New Innovations Resident Management. (electronic system that houses educational data and confidential evaluations, and reports). Serves as the trusted expert resource for support, team building, and collaboration for faculty, residents/fellows, staff, department, and outside agencies. • Coordinates Onboarding, Orientation and termination.Compiles and maintains Resident required documentation (contracts, license, visa, ECFMG, credentialing, resident files/portfolios, duty hours, procedures, leave submission, etc.). Utilizes Resident Management System to track training and required data sets (New Innovations-training and use of). Ensures Mandatory compliance and training (rotations, institutional and programmatic policy, duty hours, surveys, leave requests, rotations, health, testing, medical records, etc.) Assists and advises Chief Residents/Fellows with responsibilities – mentoring and non-clinical training as needed. Tracks Resident Education Allowance and Travel expenses. Alerts the Program Director of sensitive resident issues that may inhibit performance. Exam preparation, compliance and proctor (USMLE or COMLEX, In-training, and any subspecialty required exams). • Complies and analyzes data/information, evaluations and summarizes finding for performance indicators. Makes recommendations for program improvement based on data analysis and assessments/interviews. Assists in the development of initiatives to address program weaknesses, documented deficiencies, and scheduling conflicts. Participates in the revision and updating of educational curriculum, curriculum schedules and polices as needed. Maintain proposals and project budgets for program events and initiatives. Establishes working relations on behalf of the programs to various units and outside departments and agencies.

Qualifications:

Minimum Qualifications

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

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