Job no: 525366
Work type: Staff
Location: San Francisco
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Working Title

Third Party Contracts (TPC) Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Professional & Global Education

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday; 8:00 AM - 5:00 PM

Anticipated Hiring Range

$4,167 - $5,000 Per Month ($50,004 - $60,000 Annually)

Salary is commensurate with experience.

Position Summary

This position reports to the Assistant Dean of the College of Professional and Global Education (CPaGE) and receives work assignments from the Director and Assistant Director of Enrollment Service. The Third Party Contracts (TPC) Specialist is responsible for admission, enrollment, and accounting activities for students who are sponsored through third-party contracts.

Position Information

Manage all aspects of enrolling and reconciling associated payments pertaining to students sponsored through Third Party Contracts (TPCs), including Veterans Affairs

• Accept, review, route for approval, and file all TPC contracts
• Work with Procurement office to modify contracts if they do not meet CPaGE criteria
• Enroll students and move charge to TPC on approved contracts and complete Authorization to Bill
• Liaise with Accounts Receivable as needed and provide them with at least two contact persons at each TPC agency (case manager and their supervisor)
• Track invoices, payments, aging reports, and reconciliation
• Coordinate with SF State Accounts Receivable and contact TPCs and students when invoice is past due
• Adjust charge back to student when no TPC payment is received after CPaGE-predefined timeline criteria
• Provide weekly reports of TPC revenue, invoices, payments received, outstanding balances, balances in collection, written-off balances, and payment plans
• Keep CPaGE website current with all TPC-related information
• Make recommendations to improve the efficiency of the TPC process

Outreach to increase TPC revenue

• Participate in Bay Area and statewide meetings, presentations, and conferences to promote CPaGE programs
• Acquire new revenue streams by connecting with new TPCs and reinforcing connections with current ones, including state and federal agencies, foundations and other nonprofit organizations, private and publicly traded companies, embassies, and consulates
• Provide detailed advising to potential and current students regarding CPaGE programs

Enrollment process improvements

• Provide administrative and content support and coordinate special projects as needed, e.g, streamlining SOP’s, improving customer service response time, upgrading the website, etc.

Other duties as assigned.

Minimum Qualifications

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities:

In addition to the Accounting Technician I abilities, incumbent must be able to:

• Apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
• Work independently and make sound decisions and recommendations regarding accounting activities.

Experience:

• Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities.

Preferred Qualifications

• Bachelor’s degree
• Demonstrated knowledge/experience with PeopleSoft and payroll systems
• General knowledge of database concepts

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.