Job description

Title: Personal Assistant to Busy Entrepreneur in Bel Air, CA

Location: 15k sq. ft. residence in Bel Air, CA

Schedule: 40 hours per week with flexibility as needed

Salary: $70,000 DOE (1099)

Overview: We are seeking a highly organized, proactive and reliable Personal Assistant to join our team. The successful candidate will be responsible for providing support to a busy entrepreneur in all aspects of her personal and professional life, including managing her home, running errands, coordinating travel and social events, and handling vendor and service provider communications. The Personal Assistant will be a "jack of all trades" and will be expected to wear many hats in a fast-paced, dynamic environment.

Responsibilities:

• Researching information on various topics as requested by the executive
• Booking appointments and making reservations for meetings, dinners, charity events, and other social and professional engagements
• Managing the purchase and delivery of various items for the executive's personal and business needs
• Sorting and cataloging mail received
• Coordinating with the house manager, housekeeper, and service providers at the executive's property to ensure efficient operations
• Planning and booking flights, hotels, and other travel arrangements, including creating itineraries and coordinating with the travel coordinator
• Liaising with vendors and ensuring that their duties are carried out to the required standards, including hiring staff for events and dinners
• Managing grocery and item inventory in the executive's home
• Tracking expenses and budgeting for each period
• Running errands as needed
• Planning and hosting guests at the executive's home, including hiring staff to run events
• Ensuring that the chef executes the agreed upon meal plans to the desired quality
• Creating a gifting system to keep track of important people and dates and managing gifting as needed
• Driving the executive to various locations as needed
• Maintaining active communication with all individuals who interact with the executive on a day-to-day basis in personal and business functions
• Traveling with the executive as needed and providing organizational support

Requirements:

• Entry level, but 2+ years of experience in logistics or personal assisting is preferred
• Extremely organized, proactive, and self-sufficient
• High emotional intelligence
• Ability to manage interactions with people from multiple cultural backgrounds with ease
• Excellent communication and people skills
• Must remain flexible, adaptable, and efficient and anticipate the needs of the executive
• Valid driver's license and reliable transportation
• Available to travel on trips when required
• Knowledge of the fashion and film industries is a plus
• Proficiency in Microsoft Outlook, Word, Excel, and Pages is a plus
• Social media skills are a plus

Job Type: Full-time

Pay: $30.00 - $35.65 per hour

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Must have up to date Covid Vacc.

Ability to commute/relocate:

• Los Angeles, CA 90077: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person

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